Wall Township Chamber of Commerce Constitution & By Laws

CONSTITUTION

ARTICLE 1-MEMBERSHIP
Section 1: Any person, firm, corporation, or association interested in the general welfare of Wall Township and in agreement with the purpose, goals and objectives of the Wall Township Chamber of Commerce shall be eligible for membership.
Section 1-Qualifications:
a) Any person representing any firm, business, corporation, partnership association or organization that conducts or operates a business or service in Wall Township or represents a business entity that serves the residents or businesses in Wall Township shall be eligible for membership. Membership will allow all privileges and benefits of the Wall Township Chamber of Commerce.
Section 2-Dues: the Officers and Trustees shall determine annual membership dues. The dues and budget shall be presented at the February business meeting of the Chamber in the current year for approval by the general voting membership for the term of February 1 of the current year to January 31 of the following year.
a) Existing members: Dues are payable by March 31 of the current year.
b) New Members: Those who join and pay dues after November 1 of any year will be credited for dues payment for the balance of that year and through the following year.

ARTICLE 2-GOVERNMENT
Section 1. The general management, government and control of the Wall Township Chamber of Commerce shall be vested in its officers, consisting of a President, Vice-President, Secretary and Treasurer, who shall be nominated and elected at the November business meeting in accordance with the by-laws.

ARTICLE 3-MEETINGS
Section 1. The annual meeting of the Wall Township Chamber of Commerce shall be the regular meeting in November.
Section 2. Special meetings of the membership may be called at such other times as the president may determine or upon the written request signed by ten per cent, (10%) of the members in good standing, provided that when called otherwise than by the president, the notice shall contain a statement of the purpose of the meeting and shall be mailed at least five days preceding the meeting.
Section 3. In all meetings, fifteen per cent, (15%), of the members in good standing shall constitute a quorum.
Section 4: General meetings shall be held throughout the year on a monthly or bimonthly basis as determined by the executive board.

ARTICLE 4-AMENDMENTS
Section 1. This Constitution may be amended by a majority vote of the members in good standing in attendance at any regular meeting; however, this Constitution shall not be amended, unless the proposed amendment, which must be in writing, and signed by at least five members, and each member notified of the proposed change at least ten days prior to the next regular meeting and carried over until the next regular meeting for final vote.

BY-LAWS

Amendments made as of 1/14/07 12:30pm - The current executive board has amended the voting procedures that anyone that is a board of directors will remain on the board unless they choose to resign or are voted off by the executive board. The new executive board is voted in by the outgoing executive board.

ARTICLE 1 – GROUP MEMBERSHIP
Section 1. Any firm, corporation, organization or association subscribing for one or more memberships in the Wall Township Chamber of Commerce shall file with the secretary a notice designating the name of one person representing that organization for such membership.

ARTICLE 2 – VOTING
Section 1: Voting shall be by individuals, and no member may cast more than one vote. Proxies are not allowed.
Section 2: Designated representatives as described in Article 1 – Group Membership, Section 1 shall vote as individual members.

ARTICLE 3 - ELECTION OF OFFICERS
Section 1. The annual election of officers shall be held at the regular meeting in November.
Section 2. A Nominating Committee consisting of three (3) members in good standing shall be appointed by the President at the regular meeting of October of each year.
Section 3. At said annual election the members assembled shall elect a President, Vice-President, Secretary, Treasurer, any three of which must be business members. The fourth Officer may be any member at large.
Section 4. Officers are to be elected annually and serve from January 1st. to December 31.
Section 3: Board should establish dates to serve.
Section 5. Any vacancies are to be filled at the next ensuing meeting by the majority vote of the members present, said nominees to hold office until the next annual meeting.
Section 5: Leave
Section 6. In the case of a tie vote, the president shall cast the deciding vote.
Section 6: Leave

ARTICLE 4 – OFFICERS
Section 1. The officers of this organization shall consist of the following: President, Vice-President, Secretary, Treasurer, and three Trustees.
Section 1: Leave

ARTICLE 5 - DUTIES OF OFFICERS
Section 1. The President shall, be the recognized head of the organization and shall preside at all meetings of the membership. He shall appoint all standing committees, not otherwise provided for, and shall perform such other duties as are the prerogative of the presiding officer. He shall be an ex-officio member of all committees.
Section 1: Leave
Section 2. In the absence of the president, the vice- president shall perform all the duties of the office.
Section 2: Leave
Section 3. The treasurer shall be the recognized fiscal authority of the organization and shall receive, and have custody of all funds of the chamber, depositing the same in a bank designated by the members. He shall pay all vouchers approved by the members at a regular meeting. The treasurer and the president will both sign all Wall Township Chamber of Commerce checks. The treasurer shall report at each meeting, giving the financial standing of the organization. At the first meeting in January, present a full and comprehensive report for the past year, and turn all records and funds over to his successor. The treasurer shall also keep a record of payment of dues
Section 3: Leave
Section 4. The secretary shall keep a membership list and record of the minutes of each meeting in a suitable book or books, and issue notices of meetings, and shall draw vouchers for all monies to be withdrawn from the funds and they shall be signed by the secretary and the president.
Section 4: Leave
Section 5. The trustees shall audit the books of the organization at least once annually; they shall have jurisdiction over furniture, fixtures, and other properties of the chamber.
Section 5: Leave and modify

ARTICLE 6- COMMITTEES
Section 1. The president shall appoint all committees, subject to the approval of the members.
Section 1: Combine with Section 2
Section 2. The president shall annually appoint standing committees on membership, advisory and other such committees as may be found necessary.
Section 2: Combine with section 1

ARTICLE 7- FINANCES
Section 1. The receipts from membership dues and from other sources, when the disposition thereof is not specifically designated, shall be placed in the general fund of the chamber.
Section 1: Leave
Section 2. The funds of the chamber shall be expended as ordered at any regular meeting in accordance with the order of the members. All fixed charges for the maintenance of the organization and other expenses regularly incurred shall be paid in the regular manner. No expenditure shall be made without the approval of the members at a regular or special meeting.
Section 2: Modify, appears awkward

ARTICLE 8- FISCAL YEAR
Section 1: The fiscal year of the Wall Township Chamber of Commerce shall be on December 31st of each year.
Section 1: The fiscal year shall commence on January 1 of each year.

ARTICLE 9- AMENDMENTS
Section 1. These By-Laws may be amended by the majority vote of the members in good standing in attendance at any meeting; however, these By-Laws shall not be amended, or repealed, in whole or in part, unless the proposed amendment or repeal, which must be in writing, and signed by at least five members and shall be held over until the next regular meeting, and each member be notified of the proposed change at least ten days prior to the date upon which said amendment or repeal is voted to be voted on.
Section 1: Clean up language

ARTICLE 10 – ORDER OF BUSINESS
1. Roll Call
2. Moment of silent prayer and Flag Salute
3. Reading of minutes
4. Communications and bills
5. Treasurer’s Report
6. Report of Committees
7. Unfinished Business
8. New Business
9. Adjournment

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